Privacy Policy

1. Data Controller

The data controller for your personal data is:

2. Personal Data We Collect

We may collect the following types of personal data:

• Name, company name, email address, and telephone number (submitted via enquiry forms or direct contact)
• Product enquiry details including product category, specification, quantity, delivery location, and timeframe
• Supplier enquiry details including product categories, supply area, and commercial information
• General contact message content
• Technical data collected automatically when you visit our website (such as IP address, browser type, pages visited, and time of access)
• Cookie data as described in our Cookie Policy

3. How We Use Your Personal Data

We use your personal data for the following purposes:

• To review and respond to product sourcing enquiries submitted via our website forms, email, or telephone
• To review and respond to supplier and distribution enquiries
• To coordinate sourcing and supply activities in connection with a confirmed product enquiry
• To respond to general queries and contact form messages
• To operate and improve our website and online services
• To comply with applicable legal and regulatory obligations

We rely on the following legal bases under UK GDPR: legitimate interests (to respond to and manage business enquiries), contractual necessity (where a supply arrangement is being progressed), and consent (where you have explicitly consented, such as on our forms).

4. Data Retention

We retain personal data only for as long as is necessary for the purposes described in this policy, or as required by applicable law. Enquiry data is retained for a reasonable period to facilitate follow-up and record-keeping in connection with commercial activities. You may request deletion of your data at any time (see Your Rights below).

5. Sharing Your Data

We do not sell or share your personal data with third parties for marketing purposes. We may share relevant enquiry details with supplier or distribution contacts where this is necessary to progress a confirmed product sourcing enquiry, and only to the extent required to do so.

We may also share data with service providers who assist us in operating our website or processing enquiries (such as form processing services or email providers), who are contractually obliged to handle data securely and only for the purposes we specify. We may disclose data where required by law.

6. Data Security

We take appropriate technical and organisational measures to protect personal data against accidental loss, unauthorised access, disclosure, alteration, or destruction. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security of data transmitted to our website.

7. Your Rights

Under UK GDPR and the Data Protection Act 2018, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your data in certain circumstances
• Object to or restrict certain processing activities
• Withdraw consent where processing is based on consent
• Lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

To exercise any of these rights, please contact us at [email protected].

8. Cookies

Our website may use cookies for functional and analytical purposes. Please see our Cookie Policy for full details.

9. Changes to this Policy

We may update this Privacy Policy from time to time. The date at the top of this page will be updated to reflect any changes. We encourage you to review this policy periodically. Continued use of the website after changes are posted constitutes acceptance of the revised policy.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

• Email: [email protected]
• Telephone: 02033320075
• Post: Global EcoPetrol Limited, 17 Alexandra Road, Haringey, London, N10 2EY